Reconciliation profiles

Compare any two data sources

Pick a saved profile to run it again with new files — everything about the comparison is already remembered. Or set up a new reconciliation from scratch.

Recent runs

No runs yet — run history becomes permanent once the comparison engine arrives. Runs from this session appear here temporarily.

New reconciliation

1Name the parties

2Upload files

3Map the fields

4Set the rules

Who's being compared?

Give this reconciliation a name, and name each side so results are easy to read. These can be anything — a company, a system, a report.

🎁 First time? Try it with sample data — one click loads both sides, names included:

or download the CSVs

Both pairs contain planted discrepancies — a typo'd amount, missing records, a duplicate, a short-paid deposit — so the results screen has a story to tell.

Reconciliation name

Party A Name this side

Party B Name this side

Set the comparison rules

These rules are saved with the profile — next time it's just upload and run.

Match key

Which field identifies the same record on both sides? Click to choose.

✨ Used AI setup on the previous step? It fills these rules too — the key, compare fields, and Σ many-to-one below. You can adjust anything here.

Σ Many-to-one

For when many lines on one side add up to single lines on the other — e.g. 10 warranty claims paid as 1 bank deposit. Ask: which side has the many?

Match on first characters — leave blank for the full value. Useful when one side adds a check digit or suffix to the same reference (e.g. 1234567890 vs 12345678901 → enter 10).

Fields to compare

When a record matches on both sides, which fields must agree? Click to toggle. The 👁 toggle shows a field in the record side panel for context only (e.g. addresses) — its differences never affect match status.

Equivalence rules (optional)

Values that should count as the same thing even though they're written differently. Rules work in both directions and ignore case.

🔎 Browse values from your files — spot pairs that mean the same thing

Name this run

Each run is saved to your history so you can come back to its results any time.

Save detailed results for 7 days
Off by default — your files are processed in memory and never stored. Tick this to keep the full record-level results for 7 days (extendable once to 14), so you can reopen this run later. Case-sensitive text comparison
Off by default — "Approved" and "APPROVED" count as the same. Tick only if capitalisation differences matter for this reconciliation.

Run reconciliation

Party AVSParty B · Match key:

View profile details — check before uploading

All the rules are remembered from the profile — just upload this period's two files.

Party A file

⬆

Drop file hereor click to browse

Party B file

⬆

Drop file hereor click to browse

Run name Save detailed results for 7 days (off by default — extendable once to 14 days)

Usage & credits

Your plan: Free trial

Purchase & credit history

Recent AI activity

⬇ monthly usage report (CSV)

Your evidence trail — every AI action, its file and outcome. We keep names and results only, never file contents.

Admin — users, limits & credits

Every user's usage today, limit overrides and credit balances. Set limits (blank both = revert to trial defaults) or grant credits for bank-transfer sales and pilots.

📚 Pre-built templates

Reconciliations NexTron has built and tested against real file pairs. Pick one and it becomes your own profile — ready for files immediately, fully editable, and every user starting from the same tested mapping.

Publish as template

Publishes a copy of — structure and rules only, never data. Users clone it into their own profiles; the template stays pristine.

Template title

Description — what it reconciles, expected exports

Tags — comma separated

Visibility

Restricted protects domain-specific field structures — mappings stay hidden until you approve each user.

📄 AI Extract — statement to spreadsheet

Drop a PDF bank or supplier statement. AI extracts every transaction into a clean table you can download — and self-checks its own work: opening balance + credits − debits must equal the closing balance, or it tells you. Your PDF is processed in memory and never stored.

⬆

Drop PDF hereor click to browse
one statement at a time · max 10 MB

Edit profile rules

VS

Structure (parties, formats, field alignment) is fixed — if the files themselves changed shape, create a new profile. Everything below can be edited; saving creates a new version. Past runs keep the rules they ran with.

Profile name

View field alignment (fixed — part of the profile's structure)

Match key

Match on first characters — blank = full value

Fields to compare

Equivalence rules

Rules work in both directions and ignore case.

Case-sensitive text comparison

Freight Manifest vs Carrier Invoice

Our ManifestVSCarrier Invoice

⚙️ The comparison engine is the next build phase — the results above are a sample preview of the results layout. Your reconciliation profile, however, has been saved for real and will be here next time you sign in. Column headers show which side each value came from: cyan = Party A, amber = Party B.

Sign in required

Access not active

Compare any two data sources

New reconciliation

Who's being compared?

Upload a file for each side

Match the fields

Set the comparison rules

Match key

Fields to compare

Equivalence rules (optional)

Name this run

Run reconciliation

Usage & credits

Recent AI activity

Admin — users, limits & credits

📚 Pre-built templates

Publish as template

📄 AI Extract — statement to spreadsheet

Edit profile rules

Match key

Fields to compare

Equivalence rules